AGENDA FOR DIMONDALE VILLAGE COUNCIL
                                                        VILLAGE COUNCIL REGULAR MEETING
July 14, 2008        7:00 p.m.
To solicit public input on the draft Parks and Recreation Master Plan

VILLAGE COUNCIL REGULAR MEETING
July 14, 2008        7:30 p.m.
AGENDA
I.        Call to order
II.       Pledge of Allegiance
III.      Roll call
IV.      Approval of Agenda
V.       Approval of minutes of June 9, 2008 regular meeting
VI.     Treasurer’s Report
VII.    Submission and approval of bills
VIII.  Open to the Public
IX.     Recommendations/Reports from Village Officers and Council Committees
          A.  Village President
                1.  Day in the Park            
          B.  Villager Manager
                1.  Adler resignation/Planning Commission vacancy
                2.  Farmers’ Market
                3.  Mileage reimbursement rate
         C.  Street Administrator
               1.  Hamilton/Elm reconstruction project        
X.    Unfinished Business
         None Presented
XI.   New Business
        A.  Declaration of Emergency Condition for the Murray Drain
        B.  Adoption of Parks and Recreation Master Plan
        C.  Workers’ Compensation Fund Board of Trustees election ballot
        D.  Phase II Storm Water Permit application and Watershed Management Plan Addendum
XII.  Open to the Public
XIII. Announcements, communications, meeting schedule
XIV. Adjournment                  

  


                         ***************************PROPOSED*****************************
   MINUTES OF DIMONDALE VILLAGE COUNCIL REGULAR MEETING
July 14, 2008
7:00 p.m.  Public Hearing called to order by President Chappell. 
Chappell explained that the purpose of the hearing was to take comment on the proposed Parks and Recreation Master Plan.  Parisian stated that no feedback has been received despite the thirty day review  period advertised in the local paper.  Chappell explained that this document will allow the Village to apply for grants through the State of Michigan. 
- James Glenn, 10445 Hartland Dr., requested a verbal recap of the plan.
Parisian and Reznick provided a brief synopsis of the document and stated that the next step will be submission to the DNR for approval.  Discussion followed regarding funding options for park improvements.
- Amy Smitter, 465 Creyts Rd., spoke in support of the plan and the community at large.
Chappell closed the Public Hearing at 7:22 p.m.
                                                                                                                                                                                          

7:32 p.m.  Meeting called to order by President Chappell
Roll Call        Present:  Ammarman, Chappell, Everson, Reznick, Rood, Self
                       Absent: Macak
Also Present:  Denise Parisian, Village Manager; Jim Albertson, Street Administrator; Brady Harrington, Eaton County Drain Commissioner; Betsy Kelly, Recording Secretary.
Trustee Ammarman led the Pledge of Allegiance.
Approval of Agenda
Motion by Self, second Reznick, to approve the July 14, 2008 agenda as presented.  Motion carried.
Minutes
Motion by Ammarman, second Rood, to approve the minutes of the June 9, 2008 regular meeting as written.  Motion carried.
Treasurer's Report
The treasurer's report was filed with no corrections. 
Bills
The bills were reviewed.  Motion by Reznick, second Self, to approve payment of $51,081.57 in the General Fund; $2,130.16 in the Major Street Fund and $101,092.63 in the Local Street Fund for July 14th bills and transfers.  Motion carried.
Open to the Public
- Linda Keefe, Eaton County Commissioner, reported on the deficit at Eaton County noting that all departments will experience cutbacks.
- James Glenn, candidate for Windsor Township Treasurer, introduced himself.
Recommendations/Reports from Council Committees and Village Officers
1.  Chappell reported on the success of the Day in the Park event.
2.  Parisian presented a letter of resignation from Brian Adler and explained that this will create a vacancy on the Planning Commission.  
3.  Parisian reported on the success of the Farmers’ Market and solicited feedback from the Trustees.
4.  Parisian presented a recommendation to raise the mileage reimbursement rate from .505 to .585 to correspond with the new IRS rate. Motion by Ammarman, second Reznick, to increase the mileage reimbursement rate to .585.  Motion carried unanimously.
5.  Albertson reported on the Elm/Hamilton Streets project, noting that the final lift was put down today and pavement markings and shoulder restoration are the last remaining items other than issues generated from the pending walk-thru. 
Unfinished Business
1.  No unfinished business was presented.
New Business
1.  Parisian introduced Brady Harrington, Eaton County Drain Commissioner, and explained that he was in attendance to answer questions regarding the Declaration of Emergency Condition for the Murray Drain.  Albertson provided background information on the recent flood conditions for certain properties in the Murray Drain District and elaborated on the potential impact of flooding on Creyts Road.  Harrington explained that his office received numerous calls during recent weather events citing the inability of the drain to effectively handle the increased water flow.  He stated that the decision was made to excavate a portion of  the pipe and construct a deeper ditching system at the end of Pine Street however that idea has met with resistance from property owners in the area concerned about its safety.  Harrington presented the following recommendation: to install a 30' pipe from Creyts Road to the end of Pine Street at a rough cost of $50,000.00.  Harrington explained that the area is currently served by a 16' pipe that becomes root bound approximately every two years and the replacement would handle larger water flows and would also be impervious to roots.  Parisian noted that the Village would bear approximately 25% of the cost of the project.
- Sue Bowden, 308 Pine St., spoke regarding aesthetic damage to the neighborhood caused by the current excavation negative impact on her quality of life.  She also expressed opposition to the houses constructed on Creyts Rd. that now are affected by the Murray Drain.
- Pauline Gray, 312 Pine St., expressed a desire to see the situation properly remedied and the area restored to its former pastoral condition noting that an open ditch would be unacceptable.
- Amy Smitter, 465 Creyts Rd., questioned whether the replacement pipe would eliminate the geysers in her yard and supported taking steps toward a permanent fix.
- James Dutch, 491 Creyts Rd., spoke regarding the impact of the January thaw on his property; presented pictures of the standing water after the June rain events; and supported measures to correct the situation.
- Ray Hoose, 309 Pine St., stated that there is water running over the ground at the end of Pine St. every time there is a rain event. 
Parisian spoke in favor of a permanent fix to the recurring problems with the drain.  Motion by Self, second Ammarman, to approve reconstruction of the Murray Drain from Creyts Road to the end of Pine Street with 30' pipe at an approximate cost of $50,000.00.  Discussion followed regarding project costs, financing options and the need for Township approval.  Roll call vote: Ayes: Ammarman, Chappell, Everson, Reznick, Rood, Self; No: none; Absent: Macak.  Resolution declared adopted.  (Complete copy attached.)
2.  Chappell introduced the Resolution to Adopt the Parks and Recreation Master Plan.  Motion by Reznick, second Ammarman, to approve the plan as presented.  Motion carried unanimously.
3.  Chappell presented the Board of Trustee’s ballot for the Workers’ Compensation Fund to support nine  incumbent candidates for nine vacancies.  Motion by Reznick, second Rood, to approve the ballot as presented.  Motion carried unanimously.  
4.  Parisian stated that the Village has an August 1st deadline to submit the next application for the NPDES Phase II Storm Water Permit.  Albertson noted the following changes: additional outfall information has been collected,  the Dimondale Elementary School has nested under Delhi Township’s permit and the Village will need to decide how to handle post construction controls.  Discussion followed with regard to development of a storm water ordinance; controls similar to the Shelby Estates detention pond; and the possibility of adopting the Drain Commissioner’s rules by reference.  Motion by Ammarman, second Self, to include language that states the Village intends to develop a locally enforceable ordinance or regulatory mechanism which meets the elective option criteria in Part I.A.4.b.4 of the permit by August 1, 2011.  Motion carried unanimously.  Reznick introduced the addendum to the Watershed Management Plan and highlighted the changes noting that the revisions make the Village eligible for Clean Michigan Initiative grants.  Motion by Everson, second Self, to adopt the Watershed Management Plan Addendum as presented.  Motion carried unanimously. 
Open to the Public
Bob Blackburn, 4141 N. Gunnell Rd., reported that Windsor Township tabled the Murray Drain resolution pending more information.
Announcements, Communications, Meeting Schedule
1.  Meetings were scheduled as follows: Land Use Task Force, June 30th at 7:00 p.m.
2.  Chappell called attention to a grant seminar being offered by U.S. Representative Walberg.
Motion by Reznick, second Self, to adjourn.  Motion carried at 8:42 p.m.

 



  ****************************PROPOSED****************************
 
RECREATION TASK FORCE
Minutes    February 26, 2007        6:00 p.m.
Present: Reznick, Chappell
Also Present: Parisian, Haynes, Markucki, Zimmerman, Abdo, Barstow-Boettcher, Gnass

1.  Parisian reported on the following items:
    - The First Presbyterian Church Chili Cook-Off was very successful with approximately 200 people in attendance.  Each of the four groups sharing the proceeds, including the Recreation Task Force, will receive about $200.
    - The Farmers Market committee has been formed and plans to meet in March to begin discussions.
    - Plans for a Walking Club are taking form with a few residents willing to work on this activity.
    - She (Parisian) has sent property survey information to a biologist at Ducks Unlimited and discussion has begun regarding possible assistance in habitat identification and riverbank plantings.
2.  Parisian initiated discussion regarding Village park donations made to Eaton County Friends of the Park.  Chappell reported that about $500 has been collected through this group and suggested that the Village submit a “grant” request.  Discussion followed regarding a project for this purpose and the group agreed to delay a formal request until the status of the submitted river clean-up grant request is known.  The members discussed the need for a tax-deductible vehicle for future donations with no clear idea of how to accomplish this.
3.  Parisian distributed copies of the current completed chapters of the draft Parks and Recreation Master Plan for the members’ review.  She explained that, upon review of the Guidelines, she feels the Action Program, Goals and Objectives and Planning chapters need introductory narratives.  After considerable discussion the following assignments were accepted:
    - Parisian will write the Planning Chapter including the community characteristics that influenced the planning process as they relate to the goals and objectives.
    - Gnass will write an introduction to the Goals and Objectives Chapter including some basic demographics.
    - Short introductions to each of the goals in the Action Program will be written as follows:  Markucki (maximizing the river and protecting natural resources); Abdo (healthy living habits and sense of community); Reznick (support mechanisms for parks)
Parisian will provide the members with directions from the Guidelines.
4.  Reznick reported on the Planning Commission’s interest in hosting an organization-wide picnic the evening of July 15th, including all of the various board and committee members and their families.  He explained that this is intended to be a get-to-know-each-other “mixer” and the PC is looking for help in organizing what is intended to be an informal, dish to pass affair.  Zimmerman offered to assist with the planning.   
5.  Discussion followed on the Task Force’s interest in proceeding with one of the Rec Plan’s goals to host a “Day in the Park” for the community.  The members agree to proceed with planning this activity in conjunction with the community church service already scheduled for June 29th.  Gnass offered to coordinate the event with Parisian’s assistance.  Suggested activities include: a bicycle clinic, a dog washing station, contests, face painting, free hot dogs, crafts, a canoe race, a kids running race and family games.  Gnass will contact area business and civic groups regarding participation.
    
The next meeting was scheduled for Tuesday April 8th at 6:00 p.m. at the Village Office.
The meeting adjourned at 8:10 p.m
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